TRAX Information Updates

Electronic Transfer Procedures

All electronic data transfers to the Ministry must be submitted via the School Secure Web: https://www.bced.gov.bc.ca/exams/tsw/princ_terms.jsp. Under the heading “TRAX Data Transfers”, you will find two links: “Upload TRAX Data Files (DEM, CRS, XAM)” and “TRAX Data Transfer Reports”.

If you submit TRAX files for more than one school, you must be logged on as the school you are submitting. If you normally submit TRAX files for all schools in your district, you can do this by logging onto the District Secure Web and accessing the “Upload TRAX Files” function.

To submit TRAX electronic data files:

1.	Click on the “Upload TRAX Data Files” link. The screen may go blank white and may take a few seconds to load.
2.	Click on the “Add Files” button.
3.	Locate the folder in which your DEM, CRS and XAM files are located and select them in the window.
4.	Click on the “Add Files” button at the bottom of the window.
5.	Click on the “Upload Files” button on the right side of the screen.
6.	Copy down the confirmation number that will be generated approximately 30 seconds after you upload your files.

To check TRAX Data Transfer Error and Non-Grad reports:

Reports will usually be posted within 24 business hours after the Ministry receives your submission.
1.	Access the reports via the “TRAX Data Transfer Reports” link.
2.	Correct any errors in your files.
3.	Resubmit the files to the Ministry, if necessary.
4.	Check the error reports again to see if any errors still exist and resubmit as necessary.