BC Min of Education - Parent Resources

This document was last revised in 2000 and, while may still be useful in a general sense, should not be depended on for the most up-to-date information concerning ministry policy.

Evaluation and Reporting

The following chart outlines the bases of evaluation and the form of reports that parents will receive for students in Kindergarten to Grade 12.

	Evaluation is based on	Each year parents receive
Kindergarten to Grade 3	evidence of learning such as collections of children's work, observations of activities, quizzes students' progress towards achieving the prescribed learning outcomes for each grade	3 formal written reports with structured written comments 2 informal reports (Note: all five reports contain oral or written comments on school progress related to expected development of students in a similar age range)
Grades 4 to 7	tests, projects, classroom assignments and teachers' observations students' progress towards achieving the prescribed learning outcomes for each grade	3 formal written reports with letter grades and structured written comments 2 informal reports
Grades 8 to 10	tests, projects, classroom assignments and teachers' observations students' achievement in relation to prescribed learning outcomes established for each course	3 formal written reports with letter grades and comments as required 2 informal reports
Grades 11 and 12	exams, projects, classroom assignments and teacher's observations student achievement in relation to prescribed learning outcomes for each course provincial exams in examinable courses demonstration of competency in non-examinable courses	3 formal written reports with letter grades and percentages. Comments as required 2 informal reports transcript of grades indicating all studies completed, achievement levels, and whether graduation requirements have been met

Reporting procedures are designed to enhance the communication between school and the home. From Kindergarten to Grade 12, reporting includes both formal and informal reports. Formal reports, for Kindergarten to Grade 7 and, when appropriate, for Grade 8 to 12, describe:

what a student is able to do;
areas of student learning that require further attention or development;
additional ways of supporting students in their learning.

Informal reports to parents may include telephone calls, student-led conferences, parent-teacher conferences, and the use of journals.

Reports for all students (Kindergarten to Grade 12) contain evaluations of students' work habits and efforts.

From Grades 4 to 12, students receive letter grades describing what they are able to do in relation to prescribed learning outcomes. School boards will determine how letter grades are communicated to parents of students in Grades 4 to 7. For example, school boards may decide to report grades in conjunction with the structured written report or in parent-teacher conferences. Letter grades, with written comments when required, will be provided in student reports for Grades 8 to 12.

For students in Grades 11 and 12, letter grades will be accompanied by percentages. The following are percentages for use at Grades 11 and 12:

A	86-100%
B	73-85%
C+	67-72%
C	60-66%
C-	50-59%
F	0-49%

The successful completion of a course numbered 11 or 12 requires a minimum grade of C-.

When a student receives an "I" (in progress or incomplete), the teacher, parent, and student should examine ways in which the student's learning can be supported. When teachers assign an "I", they must:

inform students and parents and provide them with an opportunity for consultation;
be prepared to identity the problems and specify a plan of action;
replace the "I" with a final letter grade before forwarding the student's records to another school, unless an agreement exists between the two schools;
replace the "I" with a final letter grade when letter grades are recorded on the permanent student record;
replace the "I" with a final letter grade for a student's Transcript of Grades (Grades 11 and 12).

For detailed information on reporting student progress, refer to Guidelines for Student Reporting, Policy Circular on Student Reporting 97-04, Student Progress Report Order M191/94, or Provincial Letter Grades Order M192/94.

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