Data Management 12 - Presentations

PRESCRIBED LEARNING OUTCOMES

It is expected that students will:

• design and deliver integrated business presentations using presentation software
• prepare database and spreadsheet files and create various problem-solving reports using searches, sorts, and queries

SUGGESTED INSTRUCTIONAL STRATEGIES

• Discuss requirements for an effective oral presentation. Then have students choose a topic related to business (e.g., What percentage of a company's budget should be allocated to staff training?), conduct research (using interviews, the library, the Internet), and outline their findings using presentation software.
• Assign students a fixed net income and a list of expenses. Then ask them to enter data using a spreadsheet and to produce graphs illustrating the expenses. Decrease the net income by 10% and have students adjust their budgets accordingly. Then have them present their results and defend their budget choices. As a class, discuss the value and application of this process to a business or organization.
• Ask each student to create a database, using eight or more fields, for 10 to 20 musical groups. Have them prepare various reports using search, sort, and query functions. Ask students to clearly identify the questions that could be answered or the problems that could be solved by using each report.
• Invite students to plan, research, and prepare slide shows on topics of their choosing, using any presentation software. Afterward, using predetermined criteria, discuss as a class the effectiveness of the presentations.

SUGGESTED ASSESSMENT STRATEGIES

• Have students develop oral presentations to inform the class about the benefits of a new program or product. Ask them to use presentation software and to include visuals and statistical information. As students present, invite others to look for evidence that they:
  • present information appropriate for the audience and purpose
  • organize information logically and clearly
  • edit materials for clarity, accuracy, and flow
  • use visuals and graphs to enhance important points
  • use body language and non-verbal cues to support the message
  • use voice (pitch, clarity, intonation, volume, tone) that is audible and that is appropriate for the context
  Have each observer write a note to the presenter identifying two aspects of the presentation that he or she found particularly effective and one area that could be improved.
• Ask students to use their databases of information on musical groups to develop reports for various audiences (e.g., fan clubs, music hall administrators, agents, financial advisors, newspaper reporters). Record evidence that they are able to:
  • identify information that is suitable and useful for each audience
  • select appropriate fields to index for each report
  • display information in an understandable and a meaningful way

• Desktop Publishing Practical Exercises, Second Edition
• Exploring Desktop Publishing: A Projects Approach

• Effective Presentation Skills
• Sharpening Your Business Writing Skills

• Business Desktop Publishing Applications
• Database Applications, Third Edition
• Desktop Publishing Activities
• A Guide to Microsoft Office 97 Professional for Windows 95

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