School Completion Certificate Program (SCCP)
TRAX Reporting Requirements & Procedures
In the 2006-07 school year all students receiving the School Completion Certificate Program credential, will be issued transcripts showing all successfully completed credit and non-credit Grade 10–12 courses. In order to accommodate the SCCP, the following reporting procedures must be followed for any student to receive a School Completion Certificate (SCC) and an associated transcript at the end of the school year.
1. Grad Requirement Year (GRY)
Since these students are not following a specific graduation program, a new GRY code has been created. The new code is SCCP and must be reported when submitting TRAX data to the ministry for these students, either electronically or manually. For schools submitting data manually, use the 3008 registration form and enter SCCP in field 18. If submitting via an Interim or Final Submission of Grades form, change the GRY to SCCP.
2. SCCP Completion Date
This field was previously named SLP (Student Learning Plan) Completion Date. Along with the SCCP code in the Grad Requirement Year field, submitting this date triggers the printing of a School Completion Certificate and transcript at the end of the school year. This date must be submitted to TRAX electronically or manually on the Final Submission of Grades form. The date format must be YYYYMMDD.
Traditionally, some schools have submitted SCCP information to TRAX in June. In addition to students in Grade 12 and the Adult Graduation Program, the Ministry will also send transcripts to SCCP students. There may be instances where schools need SCCs and transcripts issued earlier in the year; accommodations have been made to allow this.
Transcripts for students receiving SCCs will be available on the TRAX student website under the UTG (unofficial transcript of grades) site. As these students are not on a program leading to graduation, TVRs will not be available.
3. Student Grade
The student grade field does not have to be “12” for a student to receive their documentation; Grades 8 to 12, inclusive, are valid grades. It will be the GRY and SCCP Completion Date that will trigger the production of the SCC and the transcript.
4. Course Codes
All completed Grade 10, 11 and 12 courses should be reported for these students. For many students this will mean a mixture of credit and non-credit courses. In all cases you must report a final percentage and letter grade for each course. Please refer to the detailed information below regarding Locally Developed non-credit courses.
Appendix A: School Completion Certificate Program – Reporting Locally Developed (LD) Courses
Appendix B: School Completion Certificate Program (PDF, 62KB)– Communication Regarding Process And Procedures, January 2007
Locally Developed Courses: