Provincial Examinations


Guidelines: Scribes for Adjudicated Provincial Examinations

The role of a scribe in a provincial exam is to translate oral language into written language. Students who require scribes for provincial exams have had considerable experience in working with scribes. As a result of their pre-exam experiences, they have learned how to direct scribes appropriately. They understand the essentially impersonal nature of the scribe's role.

One scribe should be assigned to each student for the entire exam.

A setting that is separate from the regular exam room should be provided. The setting should be quiet, well-lit and well-ventilated.

  • Selecting Scribes for Adjudicated Exams
  • The examination Scribe should:

    • understand the distinction between the helping role of the teacher/teacher assistant and the technical role of the reader.
    • demonstrate experience in scribing senior secondary exams following the attached guidelines.
    • adequate word processing skills
    • a handwriting style that is familiar to the student and very legible.
    • adequate literacy skills and knowledge of the subject area to appropriately record student responses.
    • The examination scribe should be someone who has not been working with the student on a regular basis.
    • Note: The scribe should not be the invigilator. However, should this be unavoidable, training in invigilation procedures is required. If the scribe is also the reader, qualifications for both roles are required.
  • Guidelines for Scribes
  • The Scribe should:

    • review the role of the scribe with the student and answer any questions about that role
    • work with the student in a setting that is separate from the regular examination room
    • consult with the student to establish the most comfortable seating arrangement
    • take direction from the student about where to begin the exam and how to proceed
    • present a neutral manner, being careful not to indicate a correct/incorrect response
    • use a word processor when possible to record the student's response, or use an erasable pen if word processing is not possible
    • record the student's responses word for word
    • punctuate according to the student's speech pattern when punctuation is not what is being assessed
    • enable the student to see the computer screen or written response to read and edit what is recorded
    • revise only upon specific request of the student
    • supervise breaks if the student has been given permission to take periodic breaks
    • after completing the exam, return the exam papers to the exam supervisor